Environmental Management System Template [EMS Manual]

ISO 14001 Environmental Management System Stamp    

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  • Everything you need to achieve certification
  • Proven to work
  • EMS Manual Template with Environmental Policy and Objectives, About our Organization, Leadership & Governance, Management System Planning, Support, Operation, Performance Evaluation, Improvement
  • 12 Procedures, 22 Process Maps
  • 24 Environmental records, including Reports, Forms, Matrices and Logs
  • Internal Audit Checklist
  • Internal Audit, Non-Conforming & Corrective Action Tracker
  • Gap Analysis Checklist, Gap Analysis & Transition Guide
  • Transition Checklist, Implementation Checklist
  • Internal Audit Guidance, Environmental Guidance, Clause-by-clause Interpretation, ISO 14001:2015 v 2004 Correlation Matrix

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  • Written in International English
  • Fully-editable MS Word or Excel files
  • All documents use styles

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Implemented by organizations around the world, our practical templates have been successfully audited and certified by Registrars and Certification Bodies, for example: UKAS, DNV, Lloyds Register, BSI, DNV, BM Trada, LRQA as well as hundreds of independent external auditors.

 

EMS — ISO 14001

 

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Benefits of Getting ISO 14001 Certification

It may seem that the task is daunting, however, data has shown that companies have greatly benefited from getting ISO certified.

Customer Satisfaction

To satisfy a customer’s needs, the company must first identify their market and its needs. By having insight regarding the needs of their market, companies are able to continuously deliver products and services that fulfill the needs of their customers.

Integration Of Internal Policies And Procedures

Collating all Environmental Managements System (EMS) documents and having them certified as ISO compliant helps to streamline the company’s internal processes and procedures. It also helps to interface with other external ISO certified companies.

Improved Company Image And Reputation

Getting or even attempting to get ISO 14001:2015 certification is no easy feat. As mentioned earlier, having this certification puts a company in the ranks of other companies from around the world that follow the same quality standards.

Company Culture That Is Aimed Towards Continuous Improvement

Businesses that comply with ISO 14001:2015 have procedures that strive to improve products and services; it also aims to promote the professional development of its employees and the company culture.

Opportunities For Partnerships & New Contracts

Because getting ISO-certified impels that you meet international standards of practice, there are many companies that make ISO certification a requirement to become an accredited partner or supplier of their organization.

Without ISO 14001 often you would not even be able to bid for a contract.

 

Benefits of Using a Template For Your EMS

Quality Manual Templates are widely available for any and every business that may want a helping hand in getting their system up and running. You may feel that templates are not for you and will not fit your organization — but your really should consider them, they bring plenty of benefits.

Sets Out Scope of Project

Sets expectations of documentation for both Top Management and scope of work for the Project Manager and employees. Top Management will be expected to provide the resources necessary to cover any processes within their departments, as well as planning and assigning responsibilities for ISO certification.

Faster Start

In the beginning, there is a lot of time and attention required in learning all that goes into a EMS. Generally, it takes more than one person to research and figure out what is required of your business and how to get everything started. Using a template gives you a fantastic starting point, allowing you to jump right into the process rather than spending time worrying about how to go about it.

Pick and Choose

When it comes to implementing ISO, there are requirements which apply to your business and some which do not. Having a template that already spells out the requirements for you will make it that much easier to take away the ones that don't apply.

Save Time

Documenting your EMS can be a long process that requires a lot of time from any business. Smaller businesses don't always have a lot of extra time as they have fewer employees to dedicate solely to the implementation process. Using templates can jump-start the process and save you a lot of time in putting everything together on your own.

Cost-Effective

Using templates to set up a management system can save you time but also money. Using fewer hours at the start is a great way to cut costs.

On top of that, you won't have to hire an outside consultant to make sure you are doing everything correctly. Figuring out your QMS in-house is a cheaper option, and a template makes that process faster and easier to get through.

Lower Work Load

Not every business may have the same resources and kind of manpower that a large scale company boasts. Every employee is crucial to the success of the business and has their own part of everything to focus on. When you use a quality manual template, it takes away some of the load that might be placed on your employees. By already having a framework in place, there is less work for everyone to do.

Steady Foundation

In the beginning, implementing a EMS can feel like too big of a change to wrap your mind around. This is a big concern for businesses that don't want to rock the boat too hard and risk it capsizing.

Using a template gives you a solid foundation to start building that change on. You don't have to worry so much that everything will topple over when you know what you are building on is already proven to work.

Consistency

For any business, consistency is key. A template helps to prevent anything from getting out of line by giving you a foundation for everything within your system.

Having this foundation means that no matter who is involved in the management system will follow the same approach. You don't have to worry about everyone doing things their own way when they have a guide to follow.

Although it seems complicated to create the documentation at first, it is quite straightforward to do with the right template in hand.

 

Used by Thousands of Companies Worldwide

Written in International English, bought by small businesses, big brands and individuals our templates have been sold online and CD since 2002.

Used by:

The Templates are used by first timers following our step-by-step, clause-by-clause guidance documents; and experienced Quality Managers wishing to streamline and improve their existing documentation.

 

Everything You Need To Achieve ISO 14001 Certification

ISO 14001 EMS Stamp

Whether this is your very first EMS implementation, or you are transitioning from 14001:2004 to the 2015 version; our fully-editable, comprehensive EMS manual template contains the documented procedures, forms, reports, process maps, internal audit checklists, and more that you need to achieve certification.

Simply put, this is the only tool you need for all things ISO 14001.

Some companies don’t mind shelling out thousands of dollars to consultants to conduct their reviews for them. Others, like your company, want to bootstrap the experience as much as possible. But all too often, saving money by staying in-house ends up costing much more time.

Sure, you could spend hours scouring the web to piecemeal together everything you need for your EMS implementation project.

Or worse, you could try to create it all from scratch.

But what if instead, you decided to work smarter not harder by using the same all-inclusive quality manual template that small businesses and large corporations have been using since 2004 to get the job done right.

 

Which Template Is Right For You?


 

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Five Reasons To Choose Our Templates

  1. Our customizable templates save you time and money by offering a streamlined process to create your documentation
  2. They’ve got everything your company needs to implement in one simple set of templates
  3. Our templates have helped thousands of businesses big and small achieve certification
  4. Documents use styles to make reformatting and rebranding a breeze
  5. Our templates are generalizable for any industry or sector. The application of our templates is scalable and generic; regardless of the size and type of organization.

 

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More Than Just Templates, Complete Guides As Well

Our EMS documentation contains everything you need to create your own company EMS manual and get the certification you desire. However, to take it one step further, we also offer clause-by-clause interpretation (see sample) and guidance on Documented Information, Audits, Management Review and Policy and Environmental objectives; so you can see exactly what you need to do to achieve compliance.

These guides take all the guesswork out when implementing an EMS so that you can get down to business as efficiently and effectively as possible.

 

Product Comparison Matrix

First Time

Implementation

Transition

 

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$279 USD


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$339 USD


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Who is this for? Companies who wish to gain ISO 1400 certification for the first time.
Companies already ISO 14001:2004 certified who wish to make the transition to ISO 14001:2015. Companies who wish to refresh their documentation - perhaps for an update or surveillance audit.

Environmental Management System Template with environmental policy and objectives
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12 Documented Procedures
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  1. Control of Risks & Opportunities
  2. Control of Environmental Aspects & Impacts
  3. Control of Compliance Obligations
  4. Control of Objectives, Targets & Programmes
  5. Control of Infrastructure & Natural Resources
  6. Control of Competence & Awareness
  7. Control of Documented Information
  8. Control of Emergency Situations
  9. Control of Calibrated Equipment
  10. Control of Internal Audits
  11. Control of Management Reviews
  12. Control of nonconformity & Corrective Action

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22 Process Maps, Turtle Diagrams, Matrix
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  1. 14001:2015 EMS & PDCA Interaction
  2. The Life-cycle & Environmental Requirements Process
  3. EMS Process Map
  4. Control of Risks & Opportunities Process Activity Map
  5. Control of Environmental Aspects & Impacts Process Activity Map
  6. Control of Environmental Aspects & Impacts Process Map
  7. Control of Compliance Obligations Process Activity Map
  8. Compliance Obligations Process Map
  9. Control of Objectives, Targets & Programmes Process Activity Map
  10. Objectives & Targets Process Map
  11. Control of Infrastructure & Natural Resources Process Activity Map
  12. Control of Competence & Awareness Process Activity Map
  13. Control of Documented Information Process Activity Map
  14. Control of Emergency Situations Process Activity Map
  15. Control of Calibrated Equipment Process Activity Map
  16. Calibrated Equipment Process Map
  17. Control of Internal Audits Process Activity Map
  18. Internal Audit Process Map
  19. Control of Management Reviews Process Activity Map
  20. Management Review Process Map
  21. Control of nonconformity & Corrective Action Process Activity Map
  22. Nonconformity & Corrective Action Process Map

(FREE with 12 Procedures)

24 Reports, Forms & Logs
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  1. SWOT Analysis Template
  2. PESTLE Analysis Template
  3. Interested Party Analysis
  4. Process Clause Matrix
  5. Risk & Opportunity Register
  6. Environmental Aspect & Impact Register
  7. Compliance Obligation Register
  8. Register of EMS Objectives
  9. Competency Record
  10. Training Attendance
  11. Training Evaluation
  12. Register of Documented Information
  13. Document Issue Sheet
  14. Document Change Request
  15. Life Cycle Analysis Template
  16. Emergency Equipment Log
  17. Emergency Preparedness & Response Matrix
  18. Controlled Equipment Log
  19. Calibration Log
  20. Software Validation Log
  21. Internal Audit Report
  22. Internal Audit Feedback
  23. Management Review Agenda & Minutes
  24. Nonconformity & Corrective Action Report

(FREE with 12 Procedures)

ISO 14001:2015 Internal Audit Checklist
- view sample checklist

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EMS Internal Audit, Non-Conforming & Corrective Action Tracker
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Gap Analysis Checklist
- view sample Gap Analysis checklist

 

Transition Checklist

 

Implementation Checklist

 

Gap Analysis & Transition Guide
- view sample Transition Guide

 

ISO 14001-2015 Internal Audit Guidance

Environmental Guidance, Clause-by-clause Interpretation
- view sample interpretation

ISO 14001-2015 v 2004 Correlation Matrix
- view sample Correlation Matrix

 

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  • All the templates use styles — making reformatting and rebranding a breeze
  • Written in International English


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Environmental Management System Template

First time implementation

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Environmental Management System Template

Transition from 14001:2004

$339 USD


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ISO 14001 EMS Manual ~ Everything You Need to Know


What Should be Included in an Environmental Management System?

In order to address the sustainability concerns of customers, stakeholders, the public, and government regulations; adopting environmental requirements requires the following elements:

  1. The scope of the EMS, usually documented in the EMS manual
  2. The environmental policy document and objectives, appropriate indicators and associated programmes
  3. A procedure for identifying and assessing risks and opportunities, and the actions plans for addressing risks and opportunities
  4. A procedure identifying environmental aspects and environmental impacts, as well as the criteria for determining significant environmental aspects
  5. A procedure for identifying and assessing compliance with obligations
  6. Procedures that describe operational controls (e.g. waste management, spill containment, smoke emission, etc.) and emergency procedures.

What do most Environmental Management System Consists of?

An EMS is a structured, organised method of controlling and reducing the environmental impact of company operations.

Most EMSs comprise, an environmental policy, an emergency preparedness procedure, a documented procedure for identifying environmental aspects and to control significant environmental impacts, and a procedure for assessing and reviewing compliance with obligations (legal requirements).

Leaf - Environmental impact assessment

What are the Differences between EIA and EMS?

The environmental impact assessment (EIA) process is an interdisciplinary and multistep procedure to ensure that environmental aspects are included in decisions regarding proposals that might impact the environment.

What is the Environmental Lifecycle?

The standard requires that within the defined scope of the EMS, an organization must determine the significant environmental aspects arising from its activities, products and services that it can control, and those that it can influence, and their associated environmental impacts, considering a lifecycle perspective.

The lifecycle is a consecutive and interlinked stages of a product (or service) system, from raw material acquisition or generation from natural resources to final disposal. Small, yet practical changes during the product design stage can have far reaching environmental and economic consequences during the life cycle of any product.

What is the ISO 14000 Standards Series?

The ISO 14000 family includes 21 other standards that help an organization with specific aspects such as auditing, monitoring and measurement, life cycle analysis.

ISO 14001:2015 is the latest version, and is the only standard in the ISO 14000 family that can be used for certification.

What is the difference between ISO 9000 and ISO 14000?

ISO 9001 is a standard for Quality Management, ISO 14001 is the standard for Environmental Management Systems.

What is the difference between ISO 14001:2004 and ISO 14001:2015?

ISO 14001:2015 is the standard document that gives the requirements for an environmental management system (EMS) and supersedes the 2004 version. Certification to ISO 14001:2015 will help many organizations to achieve sustainability and demonstrate their EMS is effective, provides value to the environment, and to interested parties.

What are the Benefits of an Environmental Management System?

Adopting environmental requirements can:

  1. Help companies meet their legal obligations and ensure compliance
  2. Improve environmental performance
  3. Increase resource efficiency
  4. Provide cost savings and other long-term business goals
  5. Ensure that environmental management is embedded within core business processes

Scope

What is the Scope of ISO 14001?

The scope of the standard states that the intended outcomes of any EMS are to:

  • Enhance performance
  • Fulfil compliance obligations and legal requirements
  • Embed a culture of responsible sustainability
  • Achieve environmental objectives

Learn more about ISO 14001 scope here.

What is Clause No 9?

In order to ensure compliance, Clause 9; requires us to undertake performance evaluation by monitoring, measuring, analysing and evaluating your environmental performance, reviewing objectives and indicators relating to significant environmental aspects such as; waste production, emissions to the air, the use of natural resources, energy consumption, and water consumption, etc..

What are the Responsibilities of the Environmental Manager?

The Environmental Management Representative often has the responsibility for:

  1. Maintaining a specialist level of knowledge of relevant environmental legislation to advise on compliance with the company's statutory responsibilities
  2. Providing advice, information, instruction and training on environmental matters to staff, contractors and others as applicable
  3. Ensuring that the EMS is established, implemented and maintained in accordance with the requirements of ISO14001:2015
  4. Representation at EMS Improvement Groups
  5. Ensuring document control of EMS controlled documents
  6. Coordinating and completion of audits according to the internal audit programme, liaising with the Lead Auditor
  7. Reporting on the environmental performance of the EMS, progress against objectives and make recommendations for improvement to senior management via the agreed governance structure
  8. Initiating root cause analysis when undertaking corrective and preventive action
  9. Increasing the environmental competence and awareness of staff at all levels through the development of training and awareness initiatives and sharing of best practice

What are the Responsibilities of the EMS Coordinator?

The EMS Coordinator typically has the responsibility to support the Environmental Manager to deliver the following:

  1. Providing advice and information on environmental matters to staff, contractors and others as applicable
  2. Representation at EMS Improvement Groups
  3. Publication of internal communications and environmental newsletters;
  4. Completion of audits according to the internal audit programme
  5. Ensuring that the external webpage, and Intranet are kept up-to-dat
  6. Ensuring document control of EMS documentation
  7. Increasing the environmental competence and awareness of staff at all levels through the development of training and awareness initiatives and sharing of best practice

man writing EMS manual document

What is an EMS Manual?

The EMS manual template should be developed to help your employees, customers, suppliers and other stakeholders to navigate their way through your environmental management system (EMS). The manual and acts to indicate how each of the clauses of the standard are addressed.

Th EMS manual should also describe the structure and interactions, authorities, inter relationships and responsibilities of employees who operate within the boundaries of the EMS. Our tools and templates are available to the support implementation of your EMS manual document.

What does ISO 14001 Certification mean?

It means that an independent, external certification body has audited an organization's EMS and documentation, and verified that it conforms to the requirements specified in the standard.

What is the ISO 14001:2015 standard?

The intended outcomes of of the EMS standard include the enhancement of operational control and performance by managing harmful aspects, maintaining the fulfilment of compliance obligations and the achievement of each environmental goal and objective.

Is ISO 14001 still Valid?

The current version of the EMS standard gives the requirements for what an organization must do to manage processes affecting the impact of its activities on the environment. The latest version was revised in 2015.

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Updated: 15th March 2022
Author: Richard Keen

Richard Keen

Richard Keen

Richard is our Compliance Director, responsible for content & product development.
But most importantly he is ISO's biggest fanboy and a true evangelist of the standards.
Learn more about Richard


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